Project Assistant, Preservation

Join our MEDA Team

At MEDA, we find meaning and fulfillment in investing in people’s lives. We work collaboratively to close the opportunity gap for low- to moderate-income Latino families in San Francisco’s Mission District by providing them access to affordable housing, career and small-business development, education, and more. As MEDA continues to strengthen this community, we need more talented professionals dedicated to inspiring positive change – and driven to succeed in a fast-paced team environment. Be one of us!

Your Career Opportunity

As a Project Assistant with the Community Real Estate (CRE) team, you will be on the leading edge of MEDA’s efforts to stop the displacement of families in the Mission and San Francisco through housing preservation and production. The housing preservation team preserves housing through the acquisition and rehabilitation of existing buildings and transitions the developments to operations.

The Project Assistant will primarily focus on supporting the preservation project management team, by coordinating schedules and meetings, providing administrative support and keeping housing development projects moving. Our ideal candidate is an intuitive problem solver who is meticulously detail oriented, able to work independently, possesses superior communication skills, is technology savvy, has a strong sense of initiative and delivers results. The primary responsibilities will initially be administrative in nature, but will grow and adapt with the trajectory in project management as the new hire demonstrates abilities and success. You will be strongly considered if you have interest and experience in affordable housing; every candidate is considered regardless of their experience.

Are you interested in growing your skills in real estate development with a commitment to social resilience for the Mission district in San Francisco?

Specifically, you will:

  • Real Estate Development: Provide administrative support to the project team of 1-2 staff in keeping the project on time from acquisition through transition to operations, such as loan closings, construction bidding process, and posting construction notices to residents during construction, etc.
  • Financing: Learn about project budgeting and support on processing financial disbursements with lenders.
  • Tenant and community outreach. As the first point of contact with surrounding neighbors and potential tenants in real estate acquisition, establish trusting relationships with tenants in coordination with other MEDA staff, including community real estate and housing opportunities program staff.
  • Process Improvement. Support in systems improvement and implement procedures and protocol for constant improvement of our workflow.


Acquisition and predevelopment

  • Assist with the evaluation of potential development sites and feasibility analyses related to property acquisitions.
  • Assist with the preparation, updating and adherence to project schedules throughout the development process
  • Assist with the process for project approvals from planning and building departments and other regulatory agencies.
  • Assist with the preparation and filing of documents to facilitate escrow closings.
  • Support the solicitation of feedback from various parties to ensure integrated design and development of projects

Tenant and Community Outreach

  • Introduce the Small Sites Preservation Program to potential tenants during the acquisition process, and establish trusting relationships with tenants in coordination with other MEDA staff, including real estate and housing opportunities program staff.
  • Act as liaison with tenants to provide construction updates during the rehabilitation process.
  • Support outreach duties and public relations work as needed including attending community meetings

Rehabilitation Coordination

  • Assist with the bid and qualifications processes to select architects, project consultants, and general contractors and subcontractors.
  • Assist with project design development and preparation of project plans and specifications.
  • Assist with the construction process, including meeting lender and governmental requirements and processing of pay application and loan disbursement requests.
  • Meet with and report to the project management and asset management teams on a regular basis to discuss issues associated with the development process.
  • Undertake other tasks as may be assigned by the leadership team of Community Real Estate, which include the Director and Deputy
  • Director, and Program Manager of Preservation.
  • Perform other assignments and duties as assigned.

Board Reporting

  • As needed, assist in generating reports to the Board of Directors and Board Committee(s)

Your Keys to Success

To perform successfully in this role, you will need to leverage these key qualifications:

  • A high school degree and 1-2 years of experience in affordable housing.
  • Associate degree with 3-4 year’s work experience or bachelor’s degree preferred.
  • Experience in affordable housing and/or multi-family residential, commercial with non-profit and small business real estate finance preferred.
  • Ability to work within project teams.
  • Proven ability to develop and maintain cooperative relationships with individuals from diverse backgrounds, including board members, public sector staff and officials, representatives of other nonprofit organizations, vendors, and people from low-income households.
  • Capacity to manage 2 or more projects independently.
  • Commitment to green-building and sustainable policies and practices.
  • Commitment to providing long-term affordable housing and to the concept of organizing low-income people to stabilize communities and create social change.
  • Spanish fluency preferred.
  • Strong working knowledge of Mission District preferred with professional or personal experience working with communities of color required.
  • Well-developed verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • High degree of independence, initiative, responsibility, and accountability as well as capability in a team environment.
  • Ability to anticipate needs, risks and problems and to act proactively.
  • Must be able to travel to community or resident locations within a 10 mile radius of the work.
  • Strong proficiency in using MS Office Word, Excel and Outlook software.
  • Experience with Excel, Google Docs, Google+, Google Drive, and Dropbox are needed.
  • Willingness and ability to attend occasional evening and weekend meetings and events.

Your MEDA Experience

Do meaningful work in an innovative workplace, while being challenged for your professional growth.

Joining MEDA means having meaningful experiences that develop achievers – from across the Mission neighborhood and from within our organization. We find meaning and fulfillment in our work as we see this community thrive and are driven to achieve better outcomes by challenging ourselves to innovate in our ways of working.

We offer a market-leading benefits program that reflects MEDA’s values and mission. We invest in people’s lives and support our own people’s health and financial well-being.

Our core benefits include:

  • Comprehensive medical, vision and dental insurance for employees and their dependents – 100 percent covered by MEDA
  • 401(k) Plan for employees
  • Generous paid time off – minimum of 20 days for new employees
  • Employee Assistance Program that offer free financial or legal counseling to employees or their families
  • Other forms of voluntary benefits

To Apply:

Click on the following link and complete the application.